CASE STUDY SERIES: Kath Norris, Principal Lecturer in Education

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ioe-logoTransition to Employment Documentation for Primary Teacher Trainees on PebblePad

 

What was the problem/challenge you were trying to address?

At the end of their QTS (Qualified Teacher Status) courses all Initial Teacher Education (ITE) trainees must record their areas of strength and areas they need to develop in their first year of employment using a document called the CEDP (Career Entry and Development Profile). Their targets must be linked to the Teachers’ Standards and be made available to the school at which they gain employment. The secondary trainees already use PebblePad to track their progress throughout the course ending with the completion of a CEDP. Primary courses however don’t use PebblePad and with several hundred primary trainees on a range of different QTS courses at the University,  the recording and dissemination of their transition documents was very problematic. As part of the new Ofsted inspection framework for ITE trainees, targets are scrutinised by inspectors to assess their effectiveness for the individual trainees in their first teaching job and so it is imperative that these targets are quality assured by the UoC. In the past we have relied on the trainees themselves taking a paper copy of their CEDP to the school on their first visit.

What did you do/implement?

With the help of Sarah Ruston, the IoEs NQT (Newly Qualified Teacher) Coordinator designed an electronic CEDP to be completed via PebblePad. The CEDP records not only these targets,  but also provides a place to record the trainee’s place of employment, alumni contact information and it also includes a link to the Bristol on-line exit survey which all students need to complete. All the programme leaders and personal tutors were given access to their trainees’ completed CEDPs via a PebblePad workspace, allowing them to ensure the quality of their targets before they go out to Head Teachers in the employing schools. This is done during a tutorial after the trainees have completed their CEDP electronically. It proved to be a very useful source of evaluative data as 644 forms were captured in one place.

What advice would you give to others looking to implement something similar? (positives, negatives, lessons learnt)

This was a very straight forward process once the trainees had been enrolled, helped by the very useful simple guidance put together by Sarah for both staff and trainees. One of the issues was that we only wanted to send part of the CEDP to schools and this proved impossible as the form could not be easily split into sections so my advice would be to use a “book” format instead of a “form” format so that information can be extracted as required. Next year we will design the form differently.

Have you adapted/changed anything subsequently?

The new CEDP for 2016/17 will allow for the strengths and targets section to be extracted and emailed to schools.

What is the evidence on the impact on students/your processes?

Students preferred to complete their CEDPs electronically and appreciated that all their “course exit tasks” ie completing the CEDP, the destination information and the exit survey were in one place. Feedback from tutors was also positive as they thought the process was straight forward and valued the immediate access to the CEDPs via the PebblePad workspace, to allow for the timely beginning of the QA process. It has also meant that we have a complete set of documentation captured electronically eliminating the risk of losing forms. The Alumni office has been given access to the destination data and values the ability to transfer employment data into Raisers Edge electronically. This also facilitates our ability to send on-line surveys to employing Head Teachers.

We now have access to a lot of valuable data which PebblePad can assimilate for us. It can group together the answers given by respondents of the forms, which give us really useful information such as who has filled in the form, which programme they are on and have they found a teaching job, if so, where and what key stage will be taught.

Here are some examples of the types of information that can be extracted:

Responses broken down into Programmes

pie-chart-1

Employment Secured? Yes/No

pie-chart-2

If employed in school, which Key Stage will you teach?

 

bar-chart-1

What do you plan to do next? 

As mentioned above this process will continue for 2016/17 and the relevant information will be sent to schools electronically in the summer of 2017. It is important that the trainees record the URNs of their employing schools to distinguish between schools of the same name so this will be emphasised to trainees and facilitated by a link on the form to the web-site containing all the URNs of the schools in the country.

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